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05.112 Payment Of Membership Dues

To provide guidelines on the payment of membership dues from university funds.

Authority:

Vice Chancellor of Business Affairs

History

Updated April 20, 2026; Updated July 1, 2006; Effective June 15, 1988; supersedes former Administration Policy No. ACG2.00, “Payment of Membership Dues”

Source of Authority:

Office of State Budget and Management (OSBM)

Related Links:

Responsible Office:

Controller

Policy Details:

  1. Purpose

    To provide guidelines on the payment of membership dues from university funds.

  2. Scope

    This policy applies to all UNCW Divisions, Colleges, Departments and employees.

  3. Policy

    1. Restrictions

      Membership dues paid from general (state appropriated) funds must provide a benefit to the university.  This includes both institutional memberships, where the university is the stated member, and individual memberships.

      Memberships that benefit only an individual and not the university may not be paid from general funds. 

    2. State Policy

      Memberships must meet the criteria established by the Office of State Budget and Management, as follows:

      1. Membership dues paid from general funds to organizations shall be kept to a minimum. 

      2. Department heads must review and approve all memberships to determine that the benefits accruing to the university from such memberships will exceed the costs.

      3. Membership dues paid from general funds should benefit the state, not an individual. If the state is to benefit from an individual's membership in an organization, the benefit should derive from the individual's position with the university, not the individual personally, and should apply regardless of who holds the position.

      4. The membership may be in the name of the individual, but the membership terminates at the same time employment is terminated.

      5. Individual memberships for which benefit is derived by the individual's position with the university may be paid from institutional trust funds.  These individual memberships must have a documented business purpose such as access to professional literature relevant to university operations, professional development opportunities, or networking for the exchange of information and ideas.